TERMS OF SERVICE

By hiring Covers in Color, the client agrees to abide by the following Terms of Service. These terms outline the responsibilities and rights of both the client and Covers in Color throughout the duration of the project.

SECTION 1 - PUBLISHING RIGHTS

The client confirms they have all necessary rights and permissions for the project materials and assumes full responsibility. They consent to indemnify and protect Covers in Color against any legal claims pertaining to libel, copyright, or permission violations.

SECTION 2: CONFIDENTIALITY

All client information, project details, and publishing information are kept confidential and used only to provide services. This information will not be shared without prior consent.

SECTION 3: DESIGN SERVICE TERMS

PRE-MADE BOOK COVERS

Exclusivity: Pre-made covers are available on a first-come, first-served basis and are sold exclusively to a single customer. Once sold, these covers or designs are never resold.
Stock Photography: Some designs may incorporate stock photography, meaning there is a possibility that another author or designer may use the same image. Therefore, Covers in Color cannot be held liable for such occurrences.
Revisions: Text revisions will be made as necessary, and additional proofs will be provided until final approval is obtained. This does not include modifications to the cover art unless otherwise discussed.
Adjustments: Pre-made covers are sold as-is. Requests for modifications to the cover art are subject to prior review and may result in extra charges, as outlined in the Pre-Made Cover Adjustment Policy.
Payments: Payment for pre-made covers is required at the time of purchase, as listed. All pre-made sales are final and non-refundable.

CUSTOM BOOK COVERS:

Exclusivity: Custom book covers are created according to the client’s specifications and will be sold exclusively to one customer. These covers or designs are never resold or recreated.
Stock Photography: Designs may include stock images that could be used by others, for which Covers in Color is not liable. Clients providing their own stock images must adhere to their licenses.
Revisions: Revisions are provided upon approval of the concept. The Economy and Select packages include three rounds of revisions, while the Elite package includes ten rounds. Any additional revisions beyond these will incur a cost of $10.00 per round.
Payments: An initial non-refundable and non-transferable payment of 50% is required at the time of booking to reserve your place in the schedule. The remaining 50% is due upon finalization of the artwork, but before the release of the final files.
Schedule: Work will commence on the agreed-upon date selected at the time of booking.
Project Completion: Final cover art will be delivered upon full payment. No refunds are issued once the final cover art is delivered.

CUSTOM AND PRE-MADE GRAPHICS SERVICES

Exclusivity: Pre-made graphics are sold on a first-come, first-served basis and are exclusive to one customer. Custom graphics are tailored to the client’s specifications and are sold exclusively to one customer. These designs are never resold.
Stock Photography: Some designs may use stock images, which could also be used by others. Covers in Color is not liable for such occurrences.
Revisions: Pre-made graphics include text revisions only and are sold as-is. Custom graphics will have three rounds of revisions.
Payments: Full payment is due at the time of purchase for both pre-made and custom graphics. All sales are final and non-refundable for pre-made graphics only.
Schedule: Work on custom graphics begins on the agreed date selected at booking.
Delivery: Final graphics are delivered upon full payment. No refunds once final artwork is delivered.

SECTION 4 - PROJECT DELIVERABLES

Final Cover Design: The final cover designs will be provided in both JPEG format, suitable for use as e-book and audiobook covers, and/or as a PDF file formatted for use as a print book cover (including front, back, and spine) configured to the client’s printer specifications.
Promotional Use: A 3-D rendering of the cover and a transparent PNG file of the book title will be included for marketing purposes.
Digital Delivery: All included cover files will be delivered digitally.

Cover design service is limited to the deliverables specified in this agreement and does not encompass the provision of layered design files, native files, stock image files, or any additional items. For further details, refer to the License Rights section.

SECTION 5 - STOCK IMAGE LICENSING

It is the responsibility of the client or publisher to adhere to the licensing terms for any stock images used in the cover design.
Covers in Color acquires standard licenses for work and maintains subscriptions with various stock companies. Direct licenses from illustrators, photographers, and other design agencies may also be secured. Detailed license information will be provided upon request.
Stock images include limitations on reproductions exceeding 500,000 copies or impressions. If you surpass this threshold, it is your responsibility to secure an extended license.
If clients provide their own licensed stock images for custom work, they must adhere to the terms and conditions of those licenses.

SECTION 6 - OWNERSHIP RIGHTS

Upon completion and full payment of the cover design, the author/publisher is granted exclusive rights to use the final artwork. This exclusive license means that the design will not be resold or used by any other party.
The author/publisher has the right to use the final cover design for its intended purpose, which includes printing, digital publishing, marketing, and promotional activities related to the book. This right is exclusive to the specific title for which the cover was designed and cannot be transferred to another title or project without prior written consent.
Any modifications to the final cover design, except for resizing for publishing and promoting purposes, must be discussed and approved by Covers in Color to ensure adherence to the original licensing terms and design integrity. The client acknowledges that additional fees may apply if such changes are required.
While the author/publisher has exclusive rights to the final cover design, Covers in Color retains the right to use the design, author name, publishing name, and book title in portfolios, websites, and marketing materials to promote design services.
Covers in Color retains copyright and ownership of all design and draft materials. Native files remain the possession of Covers in Color.
The client has the right to use the cover art in promotions and marketing and may resize the files for these purposes.
The client acknowledges that using the cover art for more than one title is not permitted and is a violation of the license terms. Covers in Color will not be held accountable if a client infringes any of the terms in this agreement.

SECTION 7 - CLIENT RESPONSIBILITIES AND USAGE RIGHTS

The client must adhere to the terms of any license agreements for stock images and/or illustrations purchased by Covers in Color.
The client is responsible for proofing the design provided by Covers in Color and ensuring all text and design elements are correct. Covers in Color will not be held responsible for any oversights once the client has approved the design.
The cover art is for one installment only. If used for more than one book, adherence to all license requirements is the client’s responsibility.
The author/publisher has the right to use the final cover design for its intended purpose. This right is exclusive to the specific title for which the cover was designed and cannot be transferred to another title or project without prior written consent.
Purchasing an eBook cover grants the client rights for digital publication as intended. It is the client's responsibility to ensure that the cover remains unaltered for both print and audiobook formats, as any modifications to it are not permitted. Altering the cover may result in image distortion, diminished quality of the artwork, and possible infringement of copyright or licensing terms.
If a client chooses to print their eBook cover without purchasing a print cover from Covers in Color, they are not permitted to print any portion of the digital cover art on the spine or back cover. The cover art can only be displayed on the front cover. Similarly, clients are not permitted to convert their eBook cover for use in audiobooks without Covers in Color's involvement.
Covers in Color is not liable for any unauthorized printing, distribution, or errors related to print covers or audiobook covers not produced by Covers in Color.

SECTION 8 - PRICING & PAYMENT

Payments for all premade and custom services are noted prior to purchase and are not subject to refunds unless noted in the Refund Policy.
Payment for all services is due prior to receiving final files unless other arrangements have been made between the client and Covers in Color.
Covers in Color accepts most major credit cards, Apple Pay, Google Pay, Meta Pay, Shop Pay, and PayPal.
Installment payments are managed via a third-party institution. The client and the third-party institution manage a separate financial agreement. Covers in Color is not notified of default payments and is not privy to any debt collection attempts and/or payments as a result of default.
Prices for our products are subject to change without notice. Covers in Color reserves the right at any time to modify or discontinue the Service (or any part or content thereof) without notice. Covers in Color shall not be liable to you or to any third-party for any modification, price change, suspension, or discontinuance of the Service.

SECTION 9 - PROJECT TERMINATIONS & REJECTIONS

If you are not satisfied with any of the proposed concepts provided by Covers in Color, you have the right to terminate your cover project. The remaining project balance will be canceled upon termination.

Refunds will not be issued once the final cover art has been delivered. The initial non-refundable and non-transferable payment of 50% required at the time of booking serves as a reservation of your place in the schedule and will not be refunded under any circumstances.

In the event you wish to terminate the project before completion, the following terms apply:

Before Concept Approval: If the project is terminated before the approval of the initial concept, only the initial 50% payment will be retained by Covers in Color.
After Concept Approval: If the project is terminated after the approval of the initial concept but before the final cover art delivery, the client may be responsible for additional costs incurred up to that point in the project.

Cancellation requests must be submitted in writing to Covers in Color.

PROJECT REJECTION OR SUSPENSION:

Covers in Color reserves the right to terminate a project at any time if the client is found to be in breach of any terms and conditions outlined in this agreement. In such cases, the initial payment will be retained, and any additional costs incurred will be billed to the client.
Covers in Color reserves the right to reject any project for any reason. If a project is rejected before any work has commenced, the client will be notified and a full refund will be issued. Should any work have already been undertaken, a partial refund may be granted, reflecting the extent of work completed.
Covers in Color also reserves the right to suspend any ongoing project if the client is unable to proceed after being provided with several distinctive conceptual designs, unable to agree on a design direction, or defaults on the agreed payment.
Proper notice will be given to the client, providing an opportunity to resolve the situation before the project is terminated. Any suspension or termination will not result in any refunds, and all designs and work developed up to that point will remain the full ownership of Covers in Color.

SECTION 10 - ATTRIBUTION

Covers in Color requires cover design credit to appear in the client’s book on the copyright page as such: “Cover Design by Covers in Color”.

SECTION 11 - LIMITATION OF LIABILITY

Covers in Color is not liable for incidental, indirect, consequential, special, punitive, or exemplary damages of any kind, including but not limited to loss of revenues or profits, loss of business or reputation, or loss of data, in any way related to design services.

SECTION 12 - ENTIRE AGREEMENT

This agreement constitutes the entire agreement of all parties. No additional promises or conditions, written or oral, apply to this agreement that are not included herein.

SECTION 13 - GOVERNING LAW

These Terms of Service, along with any separate agreements under which we provide services to you, shall be governed by and interpreted in accordance with the laws of the United States.